EPF Forms for Different Purposes

Having confusion about certain EPF forms and their purposes? Both you and your employer contribute to your provident fund. Every month, your employer deducts 12% of your basic salary and dearness allowance and marks it as your contribution to the salary slip.  An equitable contribution is also made by the employer. Both the employee and the employer contribute 12% of the employee’s base salary and dearness allowance to the EPF.

The contributions also earn you interest at a rate decided by the government of India. The current interest rate on EPF deposits is 8.50 percent per annum. Yes, you can withdraw from your EPF account for various purposes such as marriage, education, home purchase, etc. To do so, you need to fill certain forms. We, in this post, have explained EPF forms for both employee and employer. You should have a look and read and know what these forms are for.

EPF Forms for the Employer

The organization or company in which you are working has to allow you to get the benefit under the EPF scheme if your salary is less than INR 15,000. Any business with more than 20 employees is required to register with the Employees’ Provident Fund Organisation of India. Companies with less than 20 employees can voluntarily join the Employees’ Provident Fund. EPF benefits are available to all salaried employees. Examine the forms listed below, which are required by the company in order to enrol the employee.

Form 5:  It is the EPF registration form that the employer files on the 15th of each month. This form is filled by the employer if there are new employees hired who will be registered for the first time under the EPF scheme.  If no new employees are hired or no new employees are employed, it is reported as NIL.

Form 10: When the employee resigns or leaves his job, the employer needs to submit Form 10 to stop the contribution of the employee. It is also needed to be submitted every 15th of the month.

Form 3A: The employer provides the Form 3A to show the monthly contribution of the employee. PF Form 3A is an Employee-by-Employee Annual Report for the Amounts Deducted/Contributed to the EPF, VPF, and EPS Accounts by the Employee and the Employer. Form 3A, also known as a member’s annual contribution card, shows the subscriber’s/and member’s employer’s monthly contributions to the E.P.F. and Pension Fund in a given year.

Form 6A: Form 6A is an aggregated yearly contribution statement that includes information on each member of the establishment’s annual contributions. It includes your annual salary, which is deducted from your EPF contribution. As a result, the business can highlight each employee’s overall contribution.

Form 12A: To save tax on the surplus income, non-profitable organizations like NGOs, religious organizations and charitable trusts can claim this exemption. This form gives a one-time tax exemption to all the non-profitable trustees.

EPF Form for Employees

Employees can fill the following forms for specific purposes.

Form 2: To add a nominee to your EPF account, it is necessary to submit Form 2 which you can do either online or offline. Why is it important? It is necessary to secure the family member of the employee in case of the latter’s unfortunate death. You can change your nominee anytime and it is mandatory after the marriage.

Form 5(IF): To claim the Employee Deposit Linked Insurance (EDLI) after the sudden death of the employee, you can fill Form 5 (IF). You need to provide an attested form by the employer to claim this benefit. If the form is not attested by the employer due to any reason, the gazetted officer can do so. When the beneficiary of the insurance is minor, it’s legal guardian can fill the form.

Form 10C: For the withdrawal of the pension amount from the EPS scheme, you can submit this form offline or online. But, before doing so, you should look at the essentials.

• The withdrawal from EPS can be made if you have worked for 10 years
• Your age must be below 50 years

In case the employee is above 50 years old but below 58 years at the time of pension withdrawal, the employee can receive a reduced pension amount after filling the Form 10D. In both cases, the employee is set to receive a scheme certificate.

Form 10D: A member must complete EPF Form 10D in order to receive pension benefits. After completing ten years of service in the formal sector, the member is eligible for a pension. When a pensioner retires, he or she fills out this form.

Form 11: When an employee swaps his job, he needs to submit Form 11. When a member changes jobs, he must file EPF Form 11 to transfer the EPF money from the prior account to the new account. The UAN will stay the same, but the Member ID and PF account number will be different.

Form 13: To transfer the balance of your old EPF account to a new PF account just after the job change, you can fill form 13. Remember the UAN remains the same wherever you go. The thing that changes with a job change is the provident fund account number. It is included in the composite claim form for a quick transfer.

Form 14: For paying the Life Insurance Corporation (LIC) policy from the PF account, you need to fill this form, do a self-attestation and submit it to the employer, which will submit it to the EPF commissioner.

Form 19: If you don’t have the Universal Account Number (UAN), you can still make withdrawals using Form 19. Only the PF contribution and interest can be withdrawn using this form. The form does not apply to the withdrawal of pension contributions. When a member wants to close out his or her PF account, PF Form 19 must be completed. It only applies to employees who don’t have a UAN (Universal Account Number). This form will be used to request a PF account final settlement or to request pension withdrawal benefits.

Form 20: The nominee can claim for the settlement by filling and submitting the Form 20 after the death of the employee. If the nominee was a minor or disabled individual. The legal guardian can fill-up the form and submit it on his/her behalf. The PF amount would be disbursed to the bank account directly or via money order.

Form 31: To meet your urgent financial needs when you require funds, you can submit Form 31 and make a partial withdrawal from the PF account. This form applies to withdrawal for marriage, education, home & plot purchase, home loan repayment, etc.